Privacy Policy

1. Introduction

Mazu Recruitment ("we", "us", "our") is committed to handling personal data responsibly and with discretion. This Privacy Policy explains how we collect, use and protect personal data in the course of our recruitment activities.

2. Who We Are

Mazu Recruitment is a specialist recruitment consultancy operating across the global shipping and maritime industry.

For the purposes of applicable data protection laws, we act as the data controller in respect of the personal data we process.

3. The Data We Collect

Candidates:

• Name and contact details
• CVs, employment history and qualifications
• Compensation details and job preferences
• Interview notes and assessments
• Identification or compliance documentation where required and permitted by law

Clients and Business Contacts:

• Name, role and company details
• Contact information
• Records of communications and engagement

Website Users:

• Basic technical information such as IP address and usage data (via cookies)

4. How We Collect Data

We collect personal data:

• directly from you (e.g. CV submissions, emails, calls)
• through professional platforms such as LinkedIn
• via referrals and industry networks
• from clients in the context of recruitment processes

5. How We Use Your Data

We use personal data to:

• identify and assess candidates for relevant opportunities
• present candidate profiles to clients (with appropriate discretion)
• communicate with candidates and clients
• manage recruitment processes and relationships
• maintain internal records and systems
• comply with legal and regulatory obligations

6. Legal Basis for Processing

Where applicable, we rely on:

• Legitimate interests – as a recruitment business, it is reasonably expected that we process professional information to connect candidates with relevant opportunities
• Consent – where required (e.g. marketing communications)
• Contractual necessity – where processing is required in connection with a role or engagement
• Legal obligations – where required by law

7. Use of Recruitment Systems and Technology

We use secure third-party systems to manage recruitment processes, including applicant tracking systems.

These systems may process personal data on our behalf for:

• storing and organising candidate and client information
• managing recruitment workflows
• system analytics and performance improvement

Some data may be processed in aggregated or anonymised form to improve system functionality.

8. Use of AI and Technology

We may use tools that incorporate AI-assisted functionality (for example, candidate search or matching support).

These tools are used to assist our process only. All decisions remain subject to human review and judgement.

9. Sharing Your Data

We may share personal data:

• with clients in connection with specific opportunities
• with trusted service providers and technology partners
• with professional advisers where necessary
• with regulatory authorities where required by law

We do not sell personal data.

10. International Data Transfers

Personal data may be stored or processed outside your country of residence through cloud-based systems.

Where this occurs, appropriate safeguards are in place to ensure compliance with applicable data protection laws.

11. Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined in this policy, including maintaining records of candidates for future opportunities.

As a general guideline, we may retain candidate data for a period of up to several years following our last meaningful interaction, particularly where ongoing opportunities may be relevant.

We may retain data for longer where there is a legitimate business reason to do so, including maintaining records of professional experience, ongoing relationships, or where required to comply with legal or regulatory obligations.

You may request deletion of your data at any time.

12. Data Security

We take appropriate technical and organisational measures to protect personal data, including controlled access to systems and use of reputable third-party providers.

While we take security seriously, no system is entirely risk-free.

13. Your Rights

Depending on your location, you may have the right to:

• access your personal data
• request correction of inaccurate data
• request deletion of your data
• object to or restrict processing

To exercise these rights, please contact us.

14. Confidentiality

We recognise that many candidate interactions are sensitive. We handle personal data with appropriate discretion and will not disclose information beyond what is necessary for a specific recruitment process.

15. Cookies

Our website may use cookies to improve functionality and user experience. You can manage cookie preferences through your browser settings.

16. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

17. Contact

Mazu Recruitment

Email: info@mazurecruitment.com

Effective date: 27th March 2026